Event Vault vs EventMobi

Event Vault matches most of what EventMobi’s attendee app and organiser console do, and adds the parts a congress spends its preparation on. Both publish their prices and neither takes a fee on ticket sales. EventMobi starts at $3,000 per event or $8,900 per year for unlimited events, and you connect your own payment gateway.

Where they differ:

• Cost at conference scale. Event Vault’s entry event plan is €500 plus €1 per attendee. For a 500-delegate congress that’s roughly €1,000 against €2,750.
• Bundling. Every Event Vault feature is on every event plan. EventMobi’s app, registration, and check-in/badge printing are separately licensed, with streaming from $500 per event, badges from $3.99 each, hardware rental around $1,000, and integrations quoted at $500–$1,000 each.
• Congress work. Event Vault runs speaker logistics from invitation to the day itself, formal votes with member whitelists and proxies, and abstracts with e-posters. EventMobi’s Call for Speakers covers submissions only, and it documents no travel logistics, voter whitelists, proxies or abstracts module.
• A branded app. About two weeks with Event Vault, published from our developer accounts or yours. EventMobi quotes four to eight weeks, and you must own the Apple and Google accounts.
• Language. Directory listings credit EventMobi with “27 languages,” but its own help centre states the app supports exactly two at a time, a primary and a secondary, and “any customisable text for the Event App will need to be translated by your team.” Event Vault ships English and Dutch and adds further languages on request.
• Where your data lives. The only infrastructure entry in EventMobi’s published sub-processor schedule is AWS in the USA, and its data processing addendum states that “As a Canadian company, EventMobi does not need to rely on the Standard Contractual Clauses… we do not include them in our standard Data Processing Agreement.” Event Vault stores event, guest and speaker data on Google Cloud in the EU; sign-in accounts are processed in the US by Firebase Authentication.

EventMobi wins on virtual events, SSO, SOC 2 and a few other points, listed further down.

Verified against EventMobi’s own pricing page, help centre and data processing addendum on 3 November 2026; implementation time from G2. Vendors revise terms; confirm current details before deciding.

Event Vault

Every feature is included on both event plans. Unlimited organisers and admins. The attendee count is reconciled to reality after your event. Lineup is a separate publishing product: widgets on your own site, no attendee app, and the €250 counts toward an upgrade if you add the app later.

EventMobi

From its pricing page:

• Per event: from $3,000, scaling with attendee count and the products you select
• Per year: from $8,900, unlimited events, with a dedicated Event Success Manager
• Licensing runs on attendee licences, and unused annual licences roll over into future contract periods
• Custom pricing above 10,000 attendees; discounts for non-profits, associations and multi-year deals

Capterra lists the modules separately: Event App $1,500, Registration, Website & Ticketing $1,000, Check-in & Badge Printing $1,000 (November 2026).

What sits on top

From EventMobi’s own pricing page:

Professional services are extensive and optional: onboarding and training, custom app design, gamification design, data upload and management, an Event Tech Concierge, onsite support, live-stream production. Useful if you want them; a cost line if you don’t.

What a public buyer paid

EventMobi trades as 5Touch Solutions Inc., and Canadian federal contract disclosure records real numbers:

• CAD $26,810 to the Canadian Radio-television and Telecommunications Commission, a two-year subscription running March 2026 to March 2028, awarded competitively against three bids. That’s roughly CAD $13,400 a year including tax.
• CAD $11,300 to Crown-Indigenous Relations and Northern Affairs Canada, September 2023
• CAD $10,518 to the same department in 2021, including a mid-term amendment that added 22.9% to the original value

They line up with the published $8,900 starting price.

A worked example

A 500-delegate congress, one event, wanting a branded app under its own name:

EventMobi’s per-event price scales with attendee count and selected products, so treat $3,000 as a floor, not a quote. Event Vault figures are published list prices.

Attendee experience

Organiser console

Commercial, technical and compliance

These aren’t areas where EventMobi is weaker. They’re areas it doesn’t cover.

Speaker operations, start to finish. The month before a congress is mostly speaker admin: chasing headshots, tracking signed contracts, working out whose visa letter still hasn’t gone out. Event Vault gives you three views of the same speaker list. The profile view holds what attendees see, plus a pipeline stage on every card, running Invited → Confirmed → Contract Sent → Contract Signed → Materials Received → Briefed → Attended, with a count per stage and a note only your team can read. The logistics view holds passport and nationality details behind a GDPR consent gate, visa status, inbound and outbound flights, ground transfers, hotel, dietary and accessibility needs, honorarium and emergency contact. The deliverables view lists headshot, bio, slide deck, AV requirements, recording consent and e-posters, filterable down to whoever still owes you something. On the day, speakers use the Speaker Portal in the app to tell you they’re on site and ready for their session, and your team sees it on the session page. EventMobi offers self-service speaker profiles, and since October a Call for Speakers that collects submissions. Different job entirely.

Formal votes, with proxies. For an AGM or a members’ assembly, a vote can be restricted to a whitelist of eligible members, prepared before anyone registers. A member who can’t attend hands their ballot to a proxy, from the app or arranged by you in the console. A member who turns up can still vote in person, and the count stays one vote per member. A moderator closes the question on a countdown the whole room watches. EventMobi’s polls close by hand, and its help centre describes no voter whitelist or proxies.

Abstracts and e-posters, in the app and on your site. For a scientific programme, the whole abstract book: abstracts by category, author lists with numbered institution affiliations the way a printed programme shows them, and e-posters that open fullscreen at full resolution. Import it from your submission system in one go, link authors to their speaker profiles, and chase missing posters from the deliverables view. EventMobi has no abstracts module; its help centre suggests setting abstracts up as sessions with documents attached.

A programme product without an app. The €250 Lineup tier runs the planning side on its own: the speaker pipeline, deliverables chasing, the planning board and travel logistics. It then pushes the finished schedule, speakers and sponsors into your existing site, themed to your colours, with a printable full-programme layout. No per-attendee charge, free to build until you publish. If you want the app later, you upgrade the same event and the €250 counts toward it. EventMobi’s nearest equivalent is a hosted event website, licensed as part of the Registration module.

Where both have it

A planning board that catches mistakes. Day columns against a time axis, blocks sized by duration, side-by-side track lanes, snapping from five minutes to two hours, an unscheduled tray to park sessions in. Changes stage until you save, so you can rearrange an entire day and throw it away. Speaker double-bookings are flagged before the programme goes out, and several staff can work on it at once.

Badges with no module and no per-badge fee. The full designer is on every event plan, with templates for Conference, Speaker, Exhibitor, VIP, Crew and Networking. Print a batch as a PDF on any office printer, or run print stations at the registration desk: staff scan a guest in the app and the desk prints their badge, and if one desk goes down another in the same pool picks up its queue. No rented hardware beyond the printer you already have. EventMobi licenses check-in and badge printing as a separate module and sells pre-printed badges from $3.99 each. There’s also a free public Badge Maker that runs in the browser with no account at all.

EventMobi runs an Integrations Hub with a free Zapier connector, and standard integrations are quoted between $500 and $1,000 each. That is a catalogue, and catalogues work well right up to the point your requirement isn’t in one.

We treat connecting to your existing systems as part of the job.

Registration platforms, synced every hour. Aanmelder and Salesforce connect from the console. Add your account once, and every event imports its guests and tickets from it every hour, with the platform’s own QR codes on the tickets. A preview shows what an import would change before it writes anything, guests’ own edits are never overwritten, and a removal limit stops an emptied form on the platform side from emptying your guest list too. No per-integration fee.

Legacy data, imported as it is. Fifteen-year-old membership databases, spreadsheet exports whose column names have outlived whoever chose them, registration platforms with strong opinions about what belongs in a delegate record. We write the importer to fit whatever your system already exports, so nobody on your side re-keys a list by hand.

Salesforce, built for your org. The connector maps your own fields. Where a client’s Salesforce setup is customised beyond that, we write the integration against that setup. Other long-standing internal systems can usually be connected the same way, provided they expose their data somehow.

Your entry system, your QR codes. If the venue runs its own access control, a ticket can carry that system’s QR code exactly as it expects it, and attendees still find it in the app and the guest portal.

Streaming and transcription, linked in. Event Vault hosts no video. Embedded web pages and videos play in place in the app and on the published widgets, so the streaming platform or AI transcription service a client already bought sits beside the in-person programme.

The REST API is on every event plan. Guests, tickets, speakers, sessions, sponsors, abstracts, venue maps, polls, Q&A, gamification and event settings, with bulk import. Every write can run as a dry run first, so you see what would change before anything does. Keys are scoped per event and per object type, read or write, and can expire in as little as an hour. A ready-made prompt lets an AI assistant tag sessions or tidy speaker bios in bulk through the same keys.

The connectors and the API cost nothing extra. Custom importers and integrations are scoped and priced per project, agreed before anyone starts work. Tick “Integrations” or “Custom development” on the quote form and tell us what you are working with.

• Your programme is substantially virtual or hybrid. EventMobi has a full first-party stack including Studio, simulive and breakout rooms. Event Vault embeds external streaming tools, which covers a streamed keynote but not a programme with two full audiences.
• You run many events a year. At $8,900 for unlimited annual events with rollover credits and a dedicated Event Success Manager, EventMobi gets cheaper per event as your portfolio grows.
• You need SSO, or SOC 2 for procurement. EventMobi has SAML 2.0 and OpenID Connect against Okta, Azure and ADFS, and holds SOC 2 Type II with an annual GDPR audit by an independent DPO. Event Vault has neither: both carry a cost that isn’t viable for a company our size today.
• You need invoicing or bank-transfer registration. EventMobi’s Extended Registration handles offline payments, invoicing and down payments. Event Vault takes payment online through Stripe only.
• You want surveys, live display screens or email campaigns in the same platform. EventMobi has a full survey builder, Live Display and email marketing. Event Vault has session and speaker ratings and branded invitations and reminders.

Choose EventMobi if one of the situations above describes your events.

Choose Event Vault if you run in-person conferences, congresses or member assemblies, wherever they’re held. You get everything on one price, speakers, votes and abstracts handled in the same place, a branded app in the stores under your own name without having to run developer accounts, event data hosted in the EU, and the person who built the platform on the other end of the line.

Ask us for references too. You choose which customers from our homepage list you’d like to speak to.

Book a walkthrough, or start building your event and compare the console against your own programme. It costs nothing until you take it live.